Question 1

In an alphabetic filing system, single letters in business and organization names are indexed as written.

Accepted Answer

A) True 
 B)False

Question 2

When indexing names for an alphabetic filing system, a good rule to remember is: "Nothing comes before something."

Accepted Answer

A) True 
 B)False

Question 3

Match between columns
                        Premises: Used to aid in retrieving a record that is requested by a name other than its originally coded name

Accepted Answer

The Answer of indexing rules and sorting and filing segment is...

Question 4

Match between columns
                        Premises: The mental determination of the name by which a specific record is to be stored

Accepted Answer

The Answer of filing method and sorting and indexing units is...

Question 5

What is the correct filing order for the following four names?
(1)Nancy Bakker
(2)Chris Bakken
(3)A. Karl Baker
(4)Sanjay Bakshi

Accepted Answer

A) 3, 2, 1, 4 
B) 3, 1, 4, 2 
C) 3, 2, 4, 1 
D) 2, 3, 1, 4 
A) 3, 2, 1, 4 
B) 3, 1, 4, 2 
C) 3, 2, 4, 1 
D) 2, 3, 1, 4

Question 6

Cross-references for personal names are needed when

Accepted Answer

A) determining the surname is difficult. 
B) the surname is hyphenated. 
C) the person has alternate names. 
D) All of the above 
A) determining the surname is difficult. 
B) the surname is hyphenated. 
C) the person has alternate names. 
D) All of the above

Question 7

In an alphabetic filing system, Wm. A. Robertson is filed before William A. Robertson.

Accepted Answer

A) True 
 B)False

Question 8

Match between columns
                        Premises: The actual marking of a record to indicate its placement in storage

Accepted Answer

The Answer of filing method and filing segment and key is...

Question 9

Because everyone knows the alphabet, alphabetic rules for filing are unnecessary.

Accepted Answer

A) True 
 B)False

Question 10

Match between columns
                        Premises: The first unit of the filing segment

Accepted Answer

The Answer of indexing units and filing segment and filing is...

Question 11

Coding is the act of assigning a file designation to records as they are classified.

Accepted Answer

A) True 
 B)False

Question 12

What is the correct filing order for the following four names?
(1)Dudley Wood Finishing
(2)D A B Computers, Inc.
(3)Dudette Contractors
(4)Roberta D. Dudley

Accepted Answer

A) 3, 1, 4, 2 
B) 2, 3, 1, 4 
C) 2, 1, 4, 3 
D) 2, 3, 4, 1 
A) 3, 1, 4, 2 
B) 2, 3, 1, 4 
C) 2, 1, 4, 3 
D) 2, 3, 4, 1

Question 13

In an alphabetic filing system, Susan Stoller is filed after Suzanne A. Stoller.

Accepted Answer

A) True 
 B)False

Question 14

For which of the following names should a cross-reference be prepared? ​

Accepted Answer

A) Huyan Nguyen 
B) Nathan Nguyen 
C) Kimberly Nguyen 
D) Patricia Nguyen 
A) Huyan Nguyen 
B) Nathan Nguyen 
C) Kimberly Nguyen 
D) Patricia Nguyen

Question 15

Written rules are required for filing because ​

Accepted Answer

A) procedures for storing records alphabetically vary among organizations. 
B) without written rules for storing records alphabetically, procedures will vary with time. 
C) unless those who maintain the records are consistent in following storage procedures, locating records will be difficult. 
D) All of the above 
A) procedures for storing records alphabetically vary among organizations. 
B) without written rules for storing records alphabetically, procedures will vary with time. 
C) unless those who maintain the records are consistent in following storage procedures, locating records will be difficult. 
D) All of the above

Question 16

In an alphabetic filing system, #1 Auto Repair is filed before Numbers Solutions, Inc. ​

Accepted Answer

A) True 
 B)False

Question 17

If determining the surname is difficult, use the last name written as the surname. ​

Accepted Answer

A) True 
 B)False

Question 18

When indexing names for an alphabetic filing system, abbreviations of personal names and nicknames are

Accepted Answer

A) spelled out. 
B) spelled out and capitalized. 
C) ignored. 
D) indexed as written. 
A) spelled out. 
B) spelled out and capitalized. 
C) ignored. 
D) indexed as written.

Question 19

Match between columns
                        Premises: The written procedures that describe how filing segments are ordered

Accepted Answer

The Answer of cross-reference and indexing and indexing order and is...

Question 20

All punctuation is disregarded when indexing personal and business names.

Accepted Answer

A) True 
 B)False

In an alphabetic filing system, single letters in business and organization names are indexed as written.

When indexing names for an alphabetic filing system, a good rule to remember is: "Nothing comes before something."

What is the correct filing order for the following four names? (1)Nancy Bakker (2)Chris Bakken (3)A. Karl Baker (4)Sanjay Bakshi

Cross-references for personal names are needed when

In an alphabetic filing system, Wm. A. Robertson is filed before William A. Robertson.

Because everyone knows the alphabet, alphabetic rules for filing are unnecessary.

Coding is the act of assigning a file designation to records as they are classified.

What is the correct filing order for the following four names? (1)Dudley Wood Finishing (2)D A B Computers, Inc. (3)Dudette Contractors (4)Roberta D. Dudley

In an alphabetic filing system, Susan Stoller is filed after Suzanne A. Stoller.

For which of the following names should a cross-reference be prepared?

Written rules are required for filing because

In an alphabetic filing system, #1 Auto Repair is filed before Numbers Solutions, Inc.

If determining the surname is difficult, use the last name written as the surname.

When indexing names for an alphabetic filing system, abbreviations of personal names and nicknames are

All punctuation is disregarded when indexing personal and business names.

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Subject Records Management

Numeric Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

Exam 3: Alphabetic Indexing Rules 1-4

In an alphabetic filing system, single letters in business and organization names are indexed as written.

When indexing names for an alphabetic filing system, a good rule to remember is: "Nothing comes before something."

What is the correct filing order for the following four names? (1)Nancy Bakker (2)Chris Bakken (3)A. Karl Baker (4)Sanjay Bakshi

Cross-references for personal names are needed when

In an alphabetic filing system, Wm. A. Robertson is filed before William A. Robertson.

Because everyone knows the alphabet, alphabetic rules for filing are unnecessary.

Coding is the act of assigning a file designation to records as they are classified.

What is the correct filing order for the following four names? (1)Dudley Wood Finishing (2)D A B Computers, Inc. (3)Dudette Contractors (4)Roberta D. Dudley

In an alphabetic filing system, Susan Stoller is filed after Suzanne A. Stoller.

For which of the following names should a cross-reference be prepared? ​

Written rules are required for filing because ​

In an alphabetic filing system, #1 Auto Repair is filed before Numbers Solutions, Inc. ​

If determining the surname is difficult, use the last name written as the surname. ​

When indexing names for an alphabetic filing system, abbreviations of personal names and nicknames are

All punctuation is disregarded when indexing personal and business names.

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Subject Records Management

Numeric Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

For which of the following names should a cross-reference be prepared?

Written rules are required for filing because

In an alphabetic filing system, #1 Auto Repair is filed before Numbers Solutions, Inc.

If determining the surname is difficult, use the last name written as the surname.