Question 1

According to Turk and Kirkman (1989), most reports will be best organised into

Accepted Answer

A)  a traditional outline. 
B)  a tree outline. 
C)  a chronological structure. 
D)  a pyramid structure. 
A)  a traditional outline. 
B)  a tree outline. 
C)  a chronological structure. 
D)  a pyramid structure. D

Question 2

Setting out or formatting the material in an appropriate way in the long report is important because

Accepted Answer

A)  there may be a wide range of report readers with varying degrees of literacy. 
B)  the use of headings and spaces makes for more readable information. 
C)  the report needs to look friendly and impersonal. 
D)  it makes arguments put forward by the report more convincing. 
A)  there may be a wide range of report readers with varying degrees of literacy. 
B)  the use of headings and spaces makes for more readable information. 
C)  the report needs to look friendly and impersonal. 
D)  it makes arguments put forward by the report more convincing. B

Question 3

What is the indirect sequence in report writing?

Accepted Answer

A)  The reader is introduced to what the writer is about to do and why, and to the limits of the report, then the body, conclusions and recommendation 
B)  The reader is led through the introduction and then to the conclusion and recommendations 
C)  The reader is provided with the conclusion first 
D)  The readers are presented with the body and the findings first 
A)  The reader is introduced to what the writer is about to do and why, and to the limits of the report, then the body, conclusions and recommendation 
B)  The reader is led through the introduction and then to the conclusion and recommendations 
C)  The reader is provided with the conclusion first 
D)  The readers are presented with the body and the findings first A

Question 4

Headings and numbering systems in long reports

Accepted Answer

A)  highlight the main ideas and give order to the information. 
B)  are helpful to the reader as they divide up the text so it takes less time to read. 
C)  can enable different team members to each contribute discrete sections. 
D)  strengthen the relationship between the introduction and conclusion. 
A)  highlight the main ideas and give order to the information. 
B)  are helpful to the reader as they divide up the text so it takes less time to read. 
C)  can enable different team members to each contribute discrete sections. 
D)  strengthen the relationship between the introduction and conclusion.

Question 5

How the report writer uses words, sentences, paragraphs and layout to present ideas and connect with the reader is defined as the 'writing style'.

Accepted Answer

A) True 
 B)False

Question 6

After collecting information, you should get rid of irrelevant information before the report is finished.

Accepted Answer

A) True 
 B)False

Question 7

The difference between analytical and informational reports is determined on the basis of

Accepted Answer

A)  whether or not the writer defines the purposes of the report clearly. 
B)  whether or not the report meets the demands of the current business environment. 
C)  whether or not the report is written using the indirect or direct order of organisation. 
D)  whether or not the report includes critical analysis or persuasion. 
A)  whether or not the writer defines the purposes of the report clearly. 
B)  whether or not the report meets the demands of the current business environment. 
C)  whether or not the report is written using the indirect or direct order of organisation. 
D)  whether or not the report includes critical analysis or persuasion.

Question 8

How a report is organised affects

Accepted Answer

A)  how it is received and whether action is taken. 
B)  the purpose of the message. 
C)  the nature of the message. 
D)  the final conclusion. 
A)  how it is received and whether action is taken. 
B)  the purpose of the message. 
C)  the nature of the message. 
D)  the final conclusion.

Question 9

What is the central aim in writing a long report?

Accepted Answer

A)  To present a balanced and comprehensive view and substantiate the content and findings with documented evidence 
B)  To pique the readers' attention and to persuade them to act in a particular way 
C)  To define and explain technical terms and concepts 
D)  To justify a course of action that has been taken 
A)  To present a balanced and comprehensive view and substantiate the content and findings with documented evidence 
B)  To pique the readers' attention and to persuade them to act in a particular way 
C)  To define and explain technical terms and concepts 
D)  To justify a course of action that has been taken

Question 10

With reference to writing style in long reports, the use of the 'you' approach

Accepted Answer

A)  is not considered suitable as the language in long reports should be impersonal. 
B)  will add impact and involve and engage the reader fully in the report material. 
C)  is considered suitable as personal pronouns are useful ways of ensuring that the report remains factual, business-like and non-emotive. 
D)  will help to limit the use of the passive voice and make the document more vibrant and less likely to be sluggish in tone. 
A)  is not considered suitable as the language in long reports should be impersonal. 
B)  will add impact and involve and engage the reader fully in the report material. 
C)  is considered suitable as personal pronouns are useful ways of ensuring that the report remains factual, business-like and non-emotive. 
D)  will help to limit the use of the passive voice and make the document more vibrant and less likely to be sluggish in tone.

Question 11

An analytical report will provide feedback about sales, inventories, expenses, and workplace health and safety.

Accepted Answer

A) True 
 B)False

Question 12

The final section of a long report

Accepted Answer

A)  contains the conclusion and recommendations. 
B)  must not introduce new material. 
C)  links the conclusion with introduction. 
D)  all of the above. 
A)  contains the conclusion and recommendations. 
B)  must not introduce new material. 
C)  links the conclusion with introduction. 
D)  all of the above.

Question 13

In long-report writing, if the information cannot be traced and checked through citations

Accepted Answer

A)  you may be penalised for plagiarism. 
B)  your results may be questioned or even disbelieved. 
C)  you may be accepted as an original thinker. 
D)  your writing will not be accepted. 
A)  you may be penalised for plagiarism. 
B)  your results may be questioned or even disbelieved. 
C)  you may be accepted as an original thinker. 
D)  your writing will not be accepted.

Question 14

The intentions in writing the report should be stated in the introductory part of the body and the conclusion.

Accepted Answer

A) True 
 B)False

Question 15

A reference list contains all the sources of information referred to in the report and recommended readings.

Accepted Answer

A) True 
 B)False

Question 16

When a long report is expanded and developed, it is easy to become mired or 'lost'. In such a situation, it is most helpful to

Accepted Answer

A)  write according to the outline and to the order of information decided upon as well as asking continuously 'What is it that I am reporting on?' 
B)  meet together as a writing team and update each other on progress to date, seeking feedback as to whether each of the team are 'on track'. 
C)  keep looking at the executive summary or précis to determine that you are maintaining the direction that you had originally set. 
D)  check back to ensure that you are staying within the terms of reference and the scope and limitations that have been set for the report. 
A)  write according to the outline and to the order of information decided upon as well as asking continuously 'What is it that I am reporting on?' 
B)  meet together as a writing team and update each other on progress to date, seeking feedback as to whether each of the team are 'on track'. 
C)  keep looking at the executive summary or précis to determine that you are maintaining the direction that you had originally set. 
D)  check back to ensure that you are staying within the terms of reference and the scope and limitations that have been set for the report.

Question 17

The glossary is an essential component of a long business report because it states the reasons for writing the report and identifies the scope, research methods used, findings and conclusions.

Accepted Answer

A) True 
 B)False

Question 18

A project status report is an analytical report rather than an informational report.

Accepted Answer

A) True 
 B)False

Question 19

In many cases, a report is written in response to a request from another person who has expectations about the final document, its purpose and what it will achieve.

Accepted Answer

A) True 
 B)False

Question 20

All reports, short and long, need to maintain objectivity, with information being up to date, factual and relevant. The best strategy for maintaining objectivity is

Accepted Answer

A)  checking the facts. 
B)  sound reasoning. 
C)  analysing the information. 
D)  arguing convincingly for and against the case. 
A)  checking the facts. 
B)  sound reasoning. 
C)  analysing the information. 
D)  arguing convincingly for and against the case.

Exam 20: Writing Long Reports

According to Turk and Kirkman (1989), most reports will be best organised into

Setting out or formatting the material in an appropriate way in the long report is important because

What is the indirect sequence in report writing?

Headings and numbering systems in long reports

How the report writer uses words, sentences, paragraphs and layout to present ideas and connect with the reader is defined as the 'writing style'.

After collecting information, you should get rid of irrelevant information before the report is finished.

The difference between analytical and informational reports is determined on the basis of

How a report is organised affects

What is the central aim in writing a long report?

With reference to writing style in long reports, the use of the 'you' approach

An analytical report will provide feedback about sales, inventories, expenses, and workplace health and safety.

The final section of a long report

In long-report writing, if the information cannot be traced and checked through citations

The intentions in writing the report should be stated in the introductory part of the body and the conclusion.

A reference list contains all the sources of information referred to in the report and recommended readings.

When a long report is expanded and developed, it is easy to become mired or 'lost'. In such a situation, it is most helpful to

The glossary is an essential component of a long business report because it states the reasons for writing the report and identifies the scope, research methods used, findings and conclusions.

A project status report is an analytical report rather than an informational report.

In many cases, a report is written in response to a request from another person who has expectations about the final document, its purpose and what it will achieve.

All reports, short and long, need to maintain objectivity, with information being up to date, factual and relevant. The best strategy for maintaining objectivity is

Communication Foundations

Interpersonal Communication

Emotional Intelligence: Managing Self and Relationships

Negotiation and Conflict Management

Intercultural Communication

Communication Across the Organisation

Leadership

Team and Work Group Communication

Effective Meetings: Face-To-Face and Virtual

Customer Engagement

Public Relations

Managing Big Data and Knowledge

Researching and Processing Information

Conducting Surveys and Questionnaires

Critical Thinking, Argument, Logic and Persuasion

Communicating Through Visuals

Oral Presentations and Public Speaking

Writing for the Professions

Writing Correspondence, Emails and Short Reports

Writing Reflective Journals

Academic Writing

Social Media

Writing for the Web

The Job Search, Résumés and Interviews in the Digital Era

Filters