Question 1

Discuss two ways in which you can sequence the introduction, body, conclusion and recommendations in a long report.

Accepted Answer

One way to sequence the introduction, body, conclusion, and recommendations in a long report is to start with the introduction, which provides an overview of the topic and outlines the purpose and scope of the report. This is followed by the body, which presents the main findings, analysis, and discussion of the topic in a logical and organized manner. The conclusion then summarizes the key points and findings from the body of the report, and may also offer some final thoughts or reflections on the topic. Finally, the recommendations section provides specific suggestions or actions that should be taken based on the findings and analysis presented in the report.

Another way to sequence the introduction, body, conclusion, and recommendations in a long report is to start with the body, presenting the main findings, analysis, and discussion of the topic first. This can help to immediately engage the reader with the most important information. The introduction can then be presented after the body, providing an overview of the topic and outlining the purpose and scope of the report based on the findings presented. The conclusion can follow, summarizing the key points and findings from the body of the report, and offering some final thoughts or reflections on the topic. The recommendations section would then be presented last, providing specific suggestions or actions based on the findings and analysis presented in the report.

Question 2

Critical thinking skills are required to evaluate findings and reach conclusions by asking critical questions about what has happened, what is likely to happen and how.

Accepted Answer

A) True 
 B)False  True

Question 3

The introduction is the part of the front matter that sets the framework and helps readers outside the area of expertise to recognise the starting point and the direction to be taken by the report.

Accepted Answer

A) True 
 B)False  False

Question 4

Which of the following best describes a bibliography?

Accepted Answer

A)  It summarises and closes off the whole report. 
B)  It contains only the sources of information referred to in the report. 
C)  It includes the appendix, glossary of terms and bibliography. 
D)  It is a list of all the sources of information used in a report as well as further recommended reading. 
A)  It summarises and closes off the whole report. 
B)  It contains only the sources of information referred to in the report. 
C)  It includes the appendix, glossary of terms and bibliography. 
D)  It is a list of all the sources of information used in a report as well as further recommended reading.

Question 5

In many cases, a report is written in response to a request from another person who has expectations about the final document, its purpose and what it will achieve.

Accepted Answer

A) True 
 B)False

Question 6

What is the person who commissioned the report likely to do?

Accepted Answer

A)  Ask other experts to validate the scope of the report 
B)  Assess the practicality of the conclusions and recommendations 
C)  Check the validity of the evidence and methodology used 
D)  All of the above 
A)  Ask other experts to validate the scope of the report 
B)  Assess the practicality of the conclusions and recommendations 
C)  Check the validity of the evidence and methodology used 
D)  All of the above

Question 7

A project status report is an analytical report rather than an informational report.

Accepted Answer

A) True 
 B)False

Question 8

An analytical report does not make recommendations.

Accepted Answer

A) True 
 B)False

Question 9

How a report is organised affects

Accepted Answer

A)  how it is received and whether action is taken. 
B)  the purpose of the message. 
C)  the nature of the message. 
D)  the final conclusion. 
A)  how it is received and whether action is taken. 
B)  the purpose of the message. 
C)  the nature of the message. 
D)  the final conclusion.

Question 10

A sequence of Introduction, Conclusion, Recommendations and Body is called

Accepted Answer

A)  an indirect sequence. 
B)  a direct sequence. 
C)  a logical sequence. 
D)  an illogical sequence. 
A)  an indirect sequence. 
B)  a direct sequence. 
C)  a logical sequence. 
D)  an illogical sequence.

Question 11

Informational reports deliver data and information but do not make recommendations.

Accepted Answer

A) True 
 B)False

Question 12

A reference list contains all the sources of information referred to in the report and recommended readings.

Accepted Answer

A) True 
 B)False

Question 13

Which of the following best describes 'front matter'?

Accepted Answer

A)  The material appearing before the main text of the report, which typically includes table of contents, list of tables and executive summary 
B)  A colloquial reference to the amount of thinking (frontal lobe) that has gone into the report prior to writing commencing 
C)  The preparatory work such as personnel clearance for participation, team meetings, research and interviews 
D)  The abstract and the introduction of the report 
A)  The material appearing before the main text of the report, which typically includes table of contents, list of tables and executive summary 
B)  A colloquial reference to the amount of thinking (frontal lobe) that has gone into the report prior to writing commencing 
C)  The preparatory work such as personnel clearance for participation, team meetings, research and interviews 
D)  The abstract and the introduction of the report

Question 14

The imperative voice is used for the recommendations section.

Accepted Answer

A) True 
 B)False

Question 15

According to Turk and Kirkman (1989), most reports will be best organised into

Accepted Answer

A)  a traditional outline. 
B)  a tree outline. 
C)  a chronological structure. 
D)  a pyramid structure. 
A)  a traditional outline. 
B)  a tree outline. 
C)  a chronological structure. 
D)  a pyramid structure.

Question 16

Which editing approach reviews the way ideas are expressed?

Accepted Answer

A)  Format edit 
B)  Mechanical style edit 
C)  Language edit 
D)  Substantive edit 
A)  Format edit 
B)  Mechanical style edit 
C)  Language edit 
D)  Substantive edit

Question 17

The glossary is an essential component of a long business report because it states the reasons for writing the report and identifies the scope, research methods used, findings and conclusions.

Accepted Answer

A) True 
 B)False

Question 18

After collecting information, you should get rid of irrelevant information before the report is finished.

Accepted Answer

A) True 
 B)False

Question 19

What writing style would you use in a long analytical report? Name the parts of the report that belong in the front matter.

Accepted Answer

In a long analytical report, the writing

Question 20

What are the reasons for using different orders when presenting information? What advantages do you gain by ordering information to suit the report's purpose, task and audience?

Accepted Answer

There are several reasons for using diff

Exam 20: Writing Long Reports

Discuss two ways in which you can sequence the introduction, body, conclusion and recommendations in a long report.

Critical thinking skills are required to evaluate findings and reach conclusions by asking critical questions about what has happened, what is likely to happen and how.

The introduction is the part of the front matter that sets the framework and helps readers outside the area of expertise to recognise the starting point and the direction to be taken by the report.

Which of the following best describes a bibliography?

In many cases, a report is written in response to a request from another person who has expectations about the final document, its purpose and what it will achieve.

What is the person who commissioned the report likely to do?

A project status report is an analytical report rather than an informational report.

An analytical report does not make recommendations.

How a report is organised affects

A sequence of Introduction, Conclusion, Recommendations and Body is called

Informational reports deliver data and information but do not make recommendations.

A reference list contains all the sources of information referred to in the report and recommended readings.

Which of the following best describes 'front matter'?

The imperative voice is used for the recommendations section.

According to Turk and Kirkman (1989), most reports will be best organised into

Which editing approach reviews the way ideas are expressed?

The glossary is an essential component of a long business report because it states the reasons for writing the report and identifies the scope, research methods used, findings and conclusions.

After collecting information, you should get rid of irrelevant information before the report is finished.

What writing style would you use in a long analytical report? Name the parts of the report that belong in the front matter.

What are the reasons for using different orders when presenting information? What advantages do you gain by ordering information to suit the report's purpose, task and audience?

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