Exam 6: Outlook 2007 Unit B: Managing Information Using Outlook

In the figure above, the image identified by item 4 was entered by clicking the ______________ button on the Ribbon.

Describe how you can use the Tasks module in Outlook to help you organize your To-Do List. Be sure to identify at least two features that are offered as part of the Tasks module.

Click the Show work week option button at the top of the Calendar to view Monday through Friday on the Calendar.

Based on the contact card shown in the figure above, you cannot send an e-mail to Juan using Outlook Mail.

To assign the task shown in the figure a high priority, you would click the area identified by item ____.

In Simple List view, to see which Tasks are the soonest, you should group them by ____________________.

Phil Connors has decided to use Outlook for his radio station. He has asked his assistant to enter information for all the staff into Contacts. Juan Ramirez is the first contact that has been entered. Phil asks his assistant to send an advertisement out to all of his contacts in Stephentown. How can his assistant find these contacts most easily? Please describe the steps he must use.

If an appointment occurs more than once, you have to enter it using the Copy and Paste commands every time it occurs in the Calendar.

Open the Junk E-Mail Options dialog box to set parameters that help keep your Inbox free from spam.

Phil Connors has decided to use Outlook for his radio station. He has asked his assistant to enter information for all the staff into Contacts. Juan Ramirez is the first contact that has been entered. How can Phil's assistant use Outlook to send Juan's contact information to another member of the company that also has Outlook 2007. Please be sure to mention the name that is used to refer to this Internet equivalent to a standard business accesory. Please also describe the steps he needs to take to do this.

When you create a note in Outlook, it is date stamped with the date the note is due.

Explain how you can best use the Calendar features in Outlook to manage your appointment book. Be sure to use specific details about the different ways you can enter your events and appointments.

The only way to read a new message in the Inbox is to double-click the message to open it in the Mail window.

Click the ____ button in the Options group on the Appointment tab on the Ribbon when you want to enter an event or appointment that occurs more than once.

In the figure above, the Calendar shows that today s date is December 20th .

The quickest way to view the current date on the Calendar is to click the Go to Today button on the Standard toolbar while in Calendar view.

____ is an Outlook module that acts as an electronic to-do list.

To assign a task to another person, you fill in the mailing address of the person to whom you are assigning the task, and then click Send.

To enter the contact's department, profession, assistant's name, the contact's birthday, anniversary, spouse or partner's name, or even the contact's nickname you have to click the ____ button in the Show group.

When Outlook ____ is open, you can see what is happening in the Calendar, Tasks, and Messages for the day.